Terms and Condition
Payment of the full delegate, speaker, exhibitor and sponsors fee is due 14 days after the invoice date, or immediately if the registration is made within one month of the event. Our full bank account details are on the invoice.
Please note your booking is valid only after full payment is received. We recommend you check with your Finance Department that payment has been made before traveling to the Conference.
Fees are a fixed price and unless otherwise stated reductions and discounts cannot be offered should you not wish to attend the entire event.
Cancellations must be made in writing to concern right contact and must be received by the company.
You will receive a 50% refund of your fees paid to Petroleum Trade Network if you cancel your registration 30 days or more before the start of the event. Cancellations made 29 days or less before the event cannot be refunded or credited. Substitutes may be made at any time.
The Total Fees specified on the Order/Invoice are subject to an additional service charge (“Service Charge”) applied to cover set-up and administration costs, and are exclusive of any applicable taxes which shall be payable in addition. All fees shall be payable to Event Organizer within the time specified by Event Organizer in full without any deduction counterclaim or set-off by Delegate.
If the event is cancelled or postponed for any reason within our control, then the registration fee will be fully refunded. We shall not be liable for any other loss, damage, costs (including without limitation travel, visa or accommodation costs), expenses or other liabilities incurred by you in connection with such cancellation. Refunds may take up to 15 business days.
Failure to attend all or part of an event for any reason whatsoever will be treated as a late cancellation and no refunds will be given.
Please note that in case of force majeure Petroleum Trade Network will not be liable or deemed to be in default for any delay or failure in delivering its obligations. Force majeure includes any circumstances beyond the will of Petroleum Trade Network or their reasonable control, including but not limited to: failure of electronic or technical equipment or communication lines, computer viruses, unauthorized access, theft, natural disasters, severe weather, earthquakes, pandemic, war, danger of war, government restrictions, revolts, strikes, transportation difficulties, fire or severe disturbances affecting the conference organization or its suppliers.
Our agendas are correct at the time of issue; however, it may be necessary to make some amendments to the content, speakers, location, and/or timing of the event.
We accept no liability in respect of any damages, theft or loss of your property at the event. You are responsible for safeguarding your own property.
Views expressed by speakers at the event may not be the views of the Petroleum Trade Network. All event materials are provided to you on an “as is” basis and we make no warranty as to the completeness or accuracy of such materials.
Petroleum Trade Network owns all intellectual property rights in all event materials and delegate lists.
You may not film, photograph or otherwise record all or any part of the event.
You must comply with all applicable laws and any health and safety requirements at the event.
Your personal data may be used by us to provide you with information, products or services that you request from us or which we feel may interest you. We may use your company name in marketing promotions in connection with this event.
We may also permit carefully selected third parties to inform you about goods and services which may be of interest to you via email. If you do not wish to receive such marketing information, please contact us
There may be audio/visual recording of all or part of the event. You agree that we may use and distribute such recordings for the purposes of training, publicity and documentation.